It doesn’t matter if your company organizes one small meeting a year, or many large conferences over the course of a year, choosing the right AV production company is the key to a smooth running event.
You want to make sure your A/V service provider is able to provide what you need on time and on or under budget, choose a company that can easily explain how the technology they provide you will enhance your conference.
Communication is vital in selecting the right audiovisual production company. you as the event planner must have a clear vision of what you want the event to look like. wether a corporate event or a party this basic principle holds true.
A clear idea should be the first step in the process. Gather as much data as you can about your event: the venue, number of guests attending, what the event will be in terms of content and the atmosphere or vibe you would like to project.
If you are not sure exactly of your needs it is important that you communicate this to your potential Audio visual production company. If they are experienced and knowledgeable they will have someone on staff to assist you with your vision for the event. It can help to provide photos of events you have been happy with in the past or something you may have seen online. the key is proper communication. the AV service provider is there and they want to help.
A clear budget is also a must. this is usually where the communication breaks down. A budget range can extremely help a vendor meet your specific needs. “Sometimes you have a client with a Beer budget who wants a wine meeting”. Conveying as much information in advance will help the A/V company find a way to meet your needs.
Most quality audio visual production companies should be able to design the specific production elements to fit your particular budget and meet the level of quality you are looking for.
- Shop around. request quotes from multiple companies. this might seem like a chore but the amount of options this leaves you with will benefit you in the long run.
- make sure they have access the latest technology. technology changes every 18 months according to some analyst. you don’t want to be on the losing end of it.
- Just because its cheap doesnt mean its your best option. most times it means bad quality and unprofessional. its good to bargain hunt but dont over do it.
- Get your corporate AV company involved int he process early in the game. If you leave it for last minute you could be surprised and in trouble when what you thought could cost one price can cost a whole lot more.
If you are in the New york or tri-state area and need a corporate audio visual company. call us at 1 Way AV 917-370-9294